Let me share my experiences from my own M&E assessments.
When designing questionniares it is important to already think through the culture and farmer requirements. For example if its in rainy season, the farmers will usually be very busy with farm work. It is best to have an initial visit to plan with them in advance. This is where you go through a farmer representative to do the planning.
If survey targets women allow them to bring their toddler also make sure its not schedule around the lunch hours
When conduct focus group discussion its better to meet them at their usual meeting hours than requesting for an extra ordinary meeting.
The questionniare should be as concise as possible.
Administer the questionniare in their local language. This saves on translation time.
Explain to the farmer the purpose and expected result as well as expected time of the interview and seek consent for the interview.
If they are focus group discussion ensure that they use alot of participatory methods other than just questions
If its field based activities, ensure that the farmer takes part in other activities such field measuring. It motivates them.
Train the enumerators. Let them understand the meaning if each to avoid redundancy
On incentives, we always try to provide the respondents a drink
I raised the discussion topic "The farmer as a key participant of M&E: lessons and experiences from Participatory M&E systems" and would like to thank you all for your contributions. I have learnt a lot from your experiences.
Below is a summary of the discussion.
Thank you for all these contributions.
Thank you all for all the wonderful contributions on the topic. I have worked with projects where a ToC was drafted during programme conceptalisation and planning and i have worked with projects where there was no ToC. I have found that when there is no ToCs, project interventions tend to be more focussed getting the activities done other than on the change the intervention is expected to bring. In this case, it feels like doing the work without the vision. However with ToC present, change aspect of the intervention is much more pronounced and it affects the way things are done during project implementation. Logframes and results chanins are also more important. But they are much more useful when their design isalso informed by a ToC.